The constant switching between different types of tasks is exhausting. As academics, we often pride ourselves on our ability to multitask – responding to emails while preparing lectures, writing papers between meetings, and trying to squeeze admin into whatever gaps we can find. But this constant context-switching isn’t just inefficient; it’s mentally draining and can significantly reduce the quality of our work. Enter task-batching.

Avoid context-switching

Each time you switch between different types of tasks, your brain needs time to adjust and refocus. This cognitive cost adds up throughout the day, leaving you feeling scattered and depleted before you’ve made meaningful progress on anything important.

Task-batching offers a practical solution to this challenge. Instead of constantly switching between different types of work, group similar tasks together and tackle them in dedicated time blocks. For example:

• Set specific times for checking and responding to emails (perhaps twice a day) rather than responding to each one as it arrives
• Schedule all your student meetings on specific days
• Block out dedicated time for writing and research when you know you won’t be interrupted
• Group administrative tasks together and complete them in one focused session

Create boundaries

The key is to create clear boundaries around different types of work, reducing the mental overhead of constantly shifting your attention. When you know you have designated time for email later, it’s easier to focus on your current task without the nagging urge to check your inbox.

Rather than letting your schedule be dictated by a constant stream of interruptions, this approach helps you create intentional spaces in your day for different types of work. It’s not about working harder or longer – it’s about working in a way that preserves your mental energy.

Want to create more space for meaningful academic work? The Time Management course shows you how to implement task-batching and other productivity strategies for busy academics.