Head Space

Calm productivity for academics

Category: Establishing Systems

  • [Note] Turn your attention from inputs to outputs

    “turn your attention from inputs to outputs. Identify the most valuable thing you do in your job, and then figure out what actually helps you do it better. This is what you should focus on.” – Cal Newport

  • [Note] Treat perfection like a process

    “Treat perfection like a process, not an achievable state. Perfectionism is crippling to productivity. I’ve known academics that can’t even start projects because of perfectionism.” – Matt Might

  • [Note] Start immediately

    “Once you know you’re going to do something, start on it right away: create a blank document file, create a blank presentation file, start drafting the email (with To: field blank). Then, if at any point in the future, you’re moved to work on it, the transaction cost of doing a little more work is…

  • [Note] In the knowledge sector, systems are left up to each individual

    “In the knowledge sector…decisions about organizing and executing work are largely left up to individuals to figure out on their own. Companies might standardize the software that their employees use, but systems for assigning, managing, organizing, collaborating on, and ultimately executing tasks are typically left up to each individual.” – Cal Newport

  • Quality over quantity in academia: Balancing institutional demands with sustainable practice

    Discover how embracing academic productivity through quality over quantity can transform your work life. Instead of constantly expanding workloads, learn to focus on meaningful impact, sustainable practices, and deeper connections. Doing less, but doing it better, can lead to more valuable academic outcomes.

  • A guide to accountability partnerships for academics

    Accountability partnerships can transform your academic career from a solitary journey into a shared path of growth and achievement. Learn how to establish effective academic accountability partnerships, from choosing the right partner to creating structured check-ins that honour both visible outputs and invisible scholarly work, helping you maintain momentum and reach your goals.

  • [Note] Arbitrary and ossified processes

    “…how we work in the knowledge sector today is ossified into tradition and conventions, some of which are arbitrary and some of which are borrowed from different, older types of work.” – Cal Newport

  • Use AI to focus on meaningful core work

    New research shows how AI tools might transform academic productivity by enabling knowledge workers to focus more on meaningful core work while reducing administrative burden. Like software developers using GitHub Copilot, academics can leverage AI to streamline workflows, work more autonomously, and explore new research directions – particularly benefiting early-career researchers.

  • [Note] Treat perfection like a process

    “Treat perfection like a process, not an achievable state. Perfectionism is crippling to productivity. I’ve known academics that can’t even start projects because of perfectionism.” – Matt Might

  • [Note] Rebuild knowledge work into something sustainable

    “I want to rescue knowledge work from its increasingly untenable freneticism and rebuild it into something more sustainable and humane, enabling you to create things you’re proud of without requiring you to grind yourself down along the way.” – Cal Newport

  • Strategic scholarly retreats

    Strategic scholarly retreats offer academics a chance to step back from daily pressures and focus on career planning. These retreats, whether a full day or a few hours, provide time for reflection on research goals, teaching methods, and professional development. Regular retreats can lead to more impactful research, effective teaching, and a fulfilling academic career.

  • [Note] When time management was easy

    “…in my own work on these topics, I describe more complicated time management strategies with reluctance. My bigger wish is to help reform office work to the point that they’re no longer needed…” – Cal Newport