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Calm productivity for academics
Category: Productivity
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[Note] Specify concrete actions
“Your goal, for example, shouldn’t be to get your next academic paper accepted into a better journal, as it doesn’t specify a concrete action you can schedule and execute. A better approach might be to focus on banking 15 hours of deep work on your paper per week: this you can control, and it’s likely…
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[Note] Start immediately
“Once you know you’re going to do something, start on it right away: create a blank document file, create a blank presentation file, start drafting the email (with To: field blank). Then, if at any point in the future, you’re moved to work on it, the transaction cost of doing a little more work is…
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[Note] Write daily with shared goals
“One study suggests that academics who write daily and set goals with someone weekly write nearly ten times as many pages as those without regular writing habits.” – Pat Thomson
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The power of lowering your standards
Rigid “every day” habits often fail due to psychological pressure. A more forgiving “daily-ish” approach paradoxically leads to better consistency. By lowering perfectionist standards in academic work—writing, email, reading, and planning—you create mental space for meaningful progress while being kinder to yourself.
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[Note] Build a life around mastery and mattering
“…we live in a world full of options for mastery and mattering. Unfortunately, the cultural current is flowing strongly in the opposite direction. Few people—perhaps nobody, unless you live in a monastery—are immune to the vicissitudes of modern life. But most of us have at least some agency to fight back with our actions. The…
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Avoid information overload with an effective knowledge cycle
Learn how to combat information overload in academia with a systematic knowledge cycle. This five-step approach helps busy academics convert overwhelming information into valuable insights through purposeful capture, regular processing, deliberate connection, consistent creation, and continuous improvement—all without simply working longer hours.
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Academic stand-up meetings
Discover how academic stand-up meetings can transform endless faculty updates into focused, efficient check-ins. Learn practical tips for implementing this time-saving format in your department, handling common resistance, and protecting more time for meaningful academic work. A practical guide for academics tired of meetings that could have been emails.
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Build an academic prompt library for AI using templates for common tasks
Learn how to create and maintain an academic prompt library to streamline your administrative tasks. This practical guide shows you how to start a personal collection of pre-written, tested prompts that reduce cognitive overhead and create space for meaningful work, helping you develop sustainable systems for academic productivity.
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Stop using email as a to do list
Using your email inbox as a to do list seems convenient but creates a chaotic system where other people’s priorities dictate your workflow. Learn how to separate email communication from task management with a simple approach that helps academics regain control of their daily priorities.
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[Note] In the knowledge sector, systems are left up to each individual
“In the knowledge sector…decisions about organizing and executing work are largely left up to individuals to figure out on their own. Companies might standardize the software that their employees use, but systems for assigning, managing, organizing, collaborating on, and ultimately executing tasks are typically left up to each individual.” – Cal Newport
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Schedule personal time first, work second
Most academics make the mistake of scheduling work first and trying to fit life around it. Discover why reversing this approach is key to achieving better academic work life balance. Learn how prioritising personal commitments in your schedule can lead to more focused and productive work hours.