Head Space

Calm productivity for academics

Tag: time management

  • Academic stand-up meetings

    Discover how academic stand-up meetings can transform endless faculty updates into focused, efficient check-ins. Learn practical tips for implementing this time-saving format in your department, handling common resistance, and protecting more time for meaningful academic work. A practical guide for academics tired of meetings that could have been emails.

  • Schedule personal time first, work second

    Most academics make the mistake of scheduling work first and trying to fit life around it. Discover why reversing this approach is key to achieving better academic work life balance. Learn how prioritising personal commitments in your schedule can lead to more focused and productive work hours.

  • Using a “do not do” list for work-life balance during breaks

    Breaking the cycle of using academic breaks to catch up on work? Create a “do not do” list instead of a to-do list. Learn how to maintain academic work-life balance during breaks by setting clear boundaries, avoiding work email, and embracing genuine rest without guilt. Your future self will thank you.

  • Building academic momentum: Why rhythm beats volume

    Building academic momentum isn’t about working longer hours or multitasking. It’s about finding your natural rhythm and maintaining steady progress. Learn how to move beyond busy-ness to create sustainable patterns of meaningful academic work through practical steps like protecting creative space and leaving intentional re-entry points.

  • [Note] When time management was easy

    “…in my own work on these topics, I describe more complicated time management strategies with reluctance. My bigger wish is to help reform office work to the point that they’re no longer needed…” – Cal Newport

  • Fostering a culture of guilt-free time off

    Feeling guilty about taking time off work is common in academia. This guilt often stems from organisational culture where everyone is expected to work during leave. To break free from this guilt trap, we need a strong culture that values time off, starting with leadership and permeating the entire organisation.

  • Support work-life balance with a daily shutdown ritual

    A daily shutdown ritual is crucial for academics to maintain work-life balance. This post explores the importance of setting boundaries and offers practical suggestions for creating your own shutdown routine. Learn how to transition from work mode to personal time effectively, enhancing your well-being and professional contributions in academia.

  • Academic burnout prevention: The power of doing nothing

    From conference deadlines to funding applications, academia’s relentless pace makes it hard to disconnect. Learn how to prevent academic burnout by embracing genuine downtime, implementing digital boundaries, and recognising that rest isn’t a reward for productivity – it’s a fundamental human need.

  • Building momentum towards sustainable productivity

    In academia, it’s common to feel perpetually busy while at the same time, not making any meaningful progress. True productivity comes from establishing a steady rhythm of shipping important work, not just completing a high volume of tasks. Building and maintaining positive momentum is key to sustained progress.

  • Effective breaks for academics: Real rest and productivity

    Most academics fill their breaks with pseudo-productive tasks like checking emails or social media. But these aren’t real breaks at all. Learn how taking genuine academic breaks and productivity go hand in hand, and why the most effective breaks are often the ones that feel the least productive.

  • Leverage your peak productivity hours

    You only have 3-4 hours of peak cognitive productivity per day. Identify when you feel most focused and protect that time for demanding tasks. Batch easier activities during lower energy periods. Tracking energy levels, prioritising tasks, creating routines, taking breaks, and guarding peak times can help maximise your limited productive hours.

  • [Note] What if good scholarship looks like laziness?

    “To put it another way: become hard to reach, avoid new tech tools, be slow to answer e-mails, become blissfully ignorant of memes, turn down coffee requests, refuse to “hop on” calls, and spend whole days outside working in a single idea—these are exactly the type of lazy behaviors that can change the world.” -…